Privacy Policy

This privacy policy sets out how Chetnole Village Hall uses and protects any information that you give us when you use this website.

1. What Information we collect about you and how it is used

1.1 Booking Enquiries Form

When contacting us regarding a hall booking enquiry, we request your name, email address, telephone number and details of your event. These are transmitted via email to our booking secretary who uses the information to deal with your enquiry. If a booking is available a booking form is returned for your deposit and signature.

Public events (eg fundraising, club/group meetings, fitness classes) may be displayed on the website and will show details and contact information (unless otherwise specified).

Details of private events will not be displayed, or shared outside of Chetnole Village Hall.

The lawful basis for processing this data is that we are entering into a Contract with the hirer of the facilities they wish to book.

1.2 General Enquiries

Contact details (name, email, telephone) and nature of enquiry will be supplied by enquirer via email, telephone etc. This information will be used to communicate with the enquirer. The lawful basis for processing this data is consent.

1.3 Newsletter Subscription Data

This is the email address provided the subscriber, which will be used when sending a newsletter to the subscriber.  The lawful basis for processing this data is consent.

1.4 Club/Group Data

This will include name of group, club or organisation and purpose/activities covered: also, relevant contact details (eg name, email, telephone numbers). This information will be provided by groups and clubs who may wish for the hall to ‘market’ their activities via our website. The lawful basis for processing this data is consent.

2. Your Rights

You have a number of individual rights relating to the processing and storage of your personal data. They are as follows:

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision making and profiling

Further information can be found at the Information Commissioner’s Office Website.

3. Withdrawal of consent, erasure, and information access

Please contact us using the details outlined in the section labelled Data Controller if you wish to do any of the following:

  • To withdraw your consent for activities for which you have previously consented
  • To request a copy of the information that we hold on you
  • To request the deletion of information that we hold on you

4. Cookies

A Cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

Cookies do not typically contain any information that personally identifies a user.

The table below explains the cookies we use and why.

CookieCookie NameDescription
Google performance & analytics cookiesAEC

Used to ensure requests are made by a user and not other sites.

Google performance & analytics cookies_Secure-ENIDUsed to collect statistics in order to display relevant Google Ads

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit

5. Changes to this privacy policy

This privacy policy is reviewed and updated periodically and was last updated on 15 May 2023.

6. How to contact us

Please contact us if you have any questions about this privacy policy or the information that we hold about you. This can be done by emailing us at or by writing to us at the address outlined below.

7. Data Controller

Chetnole Village Hall

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